Management assistant for office management

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Office management assistants carry out organizational and commercial/administrative tasks. For example, they handle correspondence, design presentations, procure office supplies, plan and monitor appointments, prepare meetings and organize business trips. They also support staff deployment planning and purchase external services. They also look after customers, contribute to order processing, write invoices and monitor incoming payments.

• Department1/ Finance Department

• Organize office management and project-related processes
• Handle secretarial and assistance tasks professionally
• Cooperate and communicate with internal and external partners
• Organize, document and maintain customer relationships
• Use information, communication and booking systems (including SAP)
• Observe data protection and security
• Research, prepare, present and secure information
• Support and document personnel management tasks
• Process procurement procedures
• Coordinate appointments, prepare meetings and process correspondence
• Carry out quality assurance measures

• Pleasant and personal working atmosphere
• Helpful colleagues
• Workplace in the countryside
• Generous remuneration
• Use of the university facilities

• Good secondary school leaving certificate
• Accuracy at work
• Stamina
• Quick comprehension
• Willingness to keep learning
• Friendly interaction with people
• Good knowledge of German, math and English is an advantage

• Public administration
• In the private sector
• In craft businesses